Job & Family Services Statewide Automated Child Welfare Information System
 Ohio SACWIS Logo 10-2019 

Ohio SACWIS Project



Join the "Build Release" Calls!
   The SACWIS Build 4.07 Call will be held on Thursday, July 9, 2020 at 1 P.M.     
      To join, call (614) 721-2972.  When prompted by the Auto Attendant, enter the Conference ID: 504 463 082#
      *Please, when you are not presenting or asking a question, have your phone muted.  
Recent Build Releases 
Build 4.06.1 Hot Fix deployed Tuesday, June 16, 2020

   Build 4.06.0 deployed Tuesday, June 2, 2020 - Click for build release notes

   Build 4.05.0 deployed Thursday, April 2, 2020 - Click for build release notes 

Build 4.04.3 Hot Fix deployed Tuesday, February 25, 2020 - Click for build release notes

   Build 4.04.2 deployed Thursday, February 20, 2020 - Click for build release notes

   Build 4.03.1 deployed Friday, January 17, 2020 - Click for build release notes

   Build 4.02.1 Hot Fix deployed Tuesday, December 10, 2019 - Click for build release notes


Future SACWIS Builds
  *Please note that the following schedule is tentative and may change as our user community's needs evolve or we
    receive new state or federal mandates/directives. This list will be updated as changes occur.  
Future Build Number/ Tentative Date  Initiative NameInitiative Description
July 16, 2020
T&M Defects  The initiative incorporates a body of work across all modules 
of the application that the SACWIS Project Team addressed 
over several months.  These are miscellaneous defects that 
are not directly related to any major stand-alone project 
 OhioKan - Phase 1Functionality will be introduced to accommodate the Ohio
Kinship and Adoption Navigator (OhioKAN) program.
Regional program staff will have access to create their
own OhioKAN intakes and cases which will include activity
logs, case services, and a needs assessment. 
 AP SearchAP Search process will be enhanced to improve accuracy 
and efficiency for verifying an individual as a match, while 
ensuring CAPTA compliance.  The process will be 
streamlined to improve OFC staff workflow when processing 
AP Search requests to allow recording and processing 
of all requests for searches within SACWIS.  
September 17, 2020
Recruitment Plans 
& Events Update
Recruitment Event functionality will be updated to include 
person search for participants and the system will then create 
a pending inquiry record based on this information.  
 FFPSA National 
FCL Standard 
Foster Care Licensing functionality will be updated to align 
with the FFPSA National Model Foster Family Home Licensing 
Standards by enhancing and improving the following areas:

-Home Study verifications for Initial and Recertifications will 
now capture "Date search completed of the national sex
offender registry".

-JFS 1348 Safety Audit, updated to reflect new and revised
topics. Swimming pools, hot tubs, chipping and peeling paint. 
(See Ohio Administrative Code 5101:2-7-12) 

-Foster Caregiver(s) can now be at least eighteen years of
age at the time of initial certification

-New Training Delivery methods and Training topics include: 
Live synchronous training and Web based. 

-New Topics include: Medication Administration and Reporting 
Abuse & Neglect.  
 QRTP - Phase 1Users will be able to see which agencies have met the criteria 
to become a Qualified Residential Treatment Program (QRTP). 
QRTP Compliance details and/or a QRTP badge will display on 
the Agency Certification, Agency Search, Agency Index, 
Provider Overview and Provider Match areas.   
Intermediate Release 4.08.1 
SETS InterfaceAutomation of the Child Support process.  After a child has 
been in custody for 60 days the system will notify Child
Support and when payments are issued by SETS for a child in 
custody the child's client benefit will be updated.
Adoption Subsidy 
The Adoption Subsidy functionality has been redesigned to 
align better with current practice and policy. Agencies will be 
able to determine a child’s eligibility prior to going into 
negotiations with an adoptive parent.  Agencies will have the 
option to withdraw an application if the subsidy cannot be 
completed, will be given a calculated Monthly Maintenance 
Cost of Care amount based on previous placement 
payments for the child. Nonrecurring will be separated into 
its own left hand navigation as well as an improved 
workflow within this work item to align better with the 
Adoption Subsidy functionality.  All subsidies and reviews 
will have an approval process to verify the amounts being 
issued.  This initiative will also resolve current system 
defects and update the user interface. 
The purpose of this project is to implement a SACWIS 
Interactive reporting solution  The new functionality 
will include populating provider placement match options 
for children in custody on a visual interactive map in 
real time in SACWIS for queries from caseworkers.   

Last updated 06/30/2020

Contact Us:
SACWIS Project Main Line:  (614) 466-7233

SACWIS Help Desk:   SACWIS_HELP_DESK@jfs.ohio.gov
                                1-800-686-1580, option 3 then 5


Media Inquiries: https://jfs.ohio.gov/ocomm/index.stm