Job & Family Services Early Learning and Development

Background Check Process for Out of State Requests

The Ohio Department of Job and Family Services (ODJFS) processes out of state background check requests by reviewing results from the following background check components, if they are available.  Ohio then provides an eligibility determination.

  • National Sex Offender Registry         
  • Ohio sex offender registry  
  • Ohio child abuse and neglect registry, Ohio Statewide Automated Child Welfare Information System (SACWIS)
  • Ohio Bureau of Criminal Investigation (BCI) (only if the individual has completed this component for child care while residing in Ohio)
  • Federal Bureau of Investigation (FBI) (only if the individual completed this component for child care while residing in Ohio)

Per the Child Care and Development Block Grant Act, individuals who resided in Ohio in the 5 years prior to their employment in a child care program in another state are required to complete an interstate background check.  A state or territory cannot submit a request on behalf of an individual because Ohio’s automated process for background checks requires the individual to request the check.  There is no fee for Ohio to process this request.

Out of State Background Request Process  

Step One   

  • The individual must submit a request for an Ohio child care background check electronically using the Ohio Professional Registry (OPR), https://registry.occrra.org/  
    • If you do not currently have a profile you will be required to create one
    • Select “Out of State/Former Ohio Resident”
    • Use the free text box to include additional information for processing.  For example, if you would like the results to go to an agency in your state, include ”Please send results to anystate@gmail.gov”.
    • Contact the Ohio Child Care Resources and Referral Association (OCCRRA) staff at 1-877-547-6978, option 1 with any OPR login issues and/or password resets
  • Child care programs and other states are not permitted to create accounts and submit or sign the request for a background check on behalf of the individual. An individual’s profile in the OPR must be owned and controlled by the individual child care staff member or employee. 

Step Two   

  • ODJFS completes all required background check components, reviews results available and makes a determination.

Step Three   

  • ODJFS issues a determination  
    • The result letter will only be emailed to the individual or a state agency, the employee will be able to forward the result letter to their employer to keep on file

ODJFS cancels the automated background check request in the OPR once the check has been completed.  Results are sent via email outside of the OPR

Appeal Process  

Individuals who disagree with the ODJFS determination can complete a JFS 01178 “Request for Review of Background Check Decision for Child Care” to request a review of the decision.

Individuals who believe the information received by ODJFS is not accurate can contact the agency directly that provided the questionable information:

  • Ohio Statewide Automated Child Welfare Information System (SACWIS) Phone: 1-800-686-1580 option 3, then option 5
  • Civilian Identification Department of the Bureau of Criminal Identification and Investigation (BCI & FBI) Phone: 1-877-224-0043
  • Ohio Attorney General’s Office (sex offender) Phone: 1-866-406-4534

For questions about interstate background checks please CCBackgroundCheck@jfs.ohio.gov 

Ohio Prohibitive Convictions

Background Check Instructions for Ohio Residents