Appeal Guidance for Youth Training Provider

The Youth Council and Local/Policy Boards are responsible for identifying eligible providers of youth activities by awarding grants and contracts on a competitive basis, based on the recommendations of the youth council [WIA 117(d)(2)(B)]. The Local/Policy Boards are responsible for disseminating the list of eligible providers of youth activities throughout the one-stop system. 

The Local/Policy Boards must establish a procedure for youth providers to appeal if the youth provider is dissatisfied with a decision regarding the awarding of contracts. The State will not set criteria other than the process must be a two level appeal procedure. The State cannot be the second level. 

The Local/Policy Boards may consider the following guidance when establishing their appeal process. 

The first level of appeal may begin with the Youth Council in the local area. The second and final level of appeal should be with the Local/Policy Board. 

At a minimum the local appeal process may include the following: 

• basis for denying contractual award

• basis for terminating contract

• time frame for submitting an appeal. The time frame cannot exceed 30 working days (this time frame includes final resolution)

• information on where to send the appeal. All appeals must be in writing and signed by the youth provider.

• information on how to withdraw appeal

• the inclusion of an informal meeting (to expedite the process it is suggested that Local/Policy Boards include an informal meeting prior to a formal hearing with the training provider to resolve any issues and include this meeting as part of their appeal process).

• a formal hearing

Local/Policy Boards should appoint an impartial hearing official to handle the administrative details associated with appeals. The hearing officer is responsible for providing written notice to the training provider. The Local/Policy Boards decision should be final.