Job & Family Services Statewide Automated Child Welfare Information System
Statewide Automated Child Welfare Information System
Ohio Map       Ohio SACWIS Project

Important information regarding implementation of the enhanced Family Case Plan, Case Review, and 
Semi-annual Administrative Review tools in SACWIS with Build 4.01

To support each agency's planning for any needed internal reorientation and workflow or business 
process modifications, the following important milestones are noteworthy:
     1. As of September 16, 2019, Release 4.01 is available in SACWIS UAT Environment 
(https://sacwis-uat.jfs.ohio.gov/sacwis/login.do ).
     2. September 17, 18. 19, 24, 25, and 26, 2019 - Learning Labs are being offered at the ODJFS Air Center, 
4020 E. 5th Avenue, Columbus, Ohio 43219 from 9:00 am to 4:00 p.m.
     3. October 15, 2019 and October 16, 2019 - Learning Labs will be offered at the NCORTC, 9830 Lorain 
Avenue, Cleveland, Ohio 44102 from 9:00 a.m. to 4:00 p.m.  
Additionally, user aid materials (Presentation Videos, Screen Shots and Knowledge Base Articles) have been made 
available on the SACWIS Knowledge Base and/or can be accessed by clicking the following links:
Completing a Family Case Plan
Completing a Case Review
Completing a Semi-annual Administrative Review

Lastly a report titled "In Progress & Pending Approval Case Plans", has been provided to assist agencies with data 
preparation.  This report was first disseminated on Thursday, August 29, 2019 from the 
cognos_help_reports@jfs.ohio.gov mailbox.  It will continue to be run every two weeks with production data and
will be distributed.  

Agencies are strongly encouraged to continue, as they have done in the past, to utilize normal channels to reach
out to 
the SACWIS Project Team for guidance and support regarding the initiative by emailing 

Join the "Build Release" Calls!

   4.01 Build Release Call is scheduled for November 7, 2019
Recent Build Releases 

   Build 4.00.7 Intermediate Release deployed Friday, September 13, 2019 - Click for build release notes

   Build 4.00.1 deployed Friday, July 5, 2019 - Click for build release notes 

   Build 3.22.3 deployed Tuesday, May 14, 2019 - Click for build release notes
   Build 3.21 deployed Tuesday, March 26, 2019  - Click for build release notes

   Build 3.20 deployed Thursday, January 17, 2019 - Click for build release notes

Future SACWIS Builds
  *Please note that the following schedule is tentative and may change as our user community's needs evolve or we
    receive new state or federal mandates/directives. This list will be updated as changes occur.  
Future Build Number/ Tentative Date  Initiative NameInitiative Description
November 15, 2019
Family Case Plan/
Case Review/SAR
Redesign of Family Case Plan, Case Review, and SAR tools
in SACWIS.  The functionality of each work item will be
enhanced to improve the utility of entering case information
by being more intuitive and dynamic in the design.  
December 19, 2019
Single Sign OnUsers will log in to SACWIS using the MyOhio login credentials.
February 6, 2020
TBD     Additional information will be provided as it becomes available.
Recruitment Plans & 
Events Update
Recruitment Event functionality will be updated to include
person search for participants and the system will then create
a pending inquiry record based on this information.   
 AP SearchAP Search process will be enhanced to improve accuracy
and efficiency for verifying an individual 
as a match, while
ensuring CAPTA compliance.  
The process will be
streamlined to improve OFC 
staff workflow when processing
AP Search requests 
to allow recording and processing
of all requests for 
searches within SACWIS.   
PSA EnhancementsThe Protective Service Alert functionality will be updated to
make them more useful and visible. 
Some of the proposed
changes include improved 
workflow for out-of-state PSA
processing, removing 
the expiration date, displaying PSA
information on 
the Case Overview page when members
associated persons have an active PSA.    

Last updated 9/17/2019

Contact Us:
SACWIS Project Main Line:  (614) 466-7233

SACWIS Help Desk:   SACWIS_HELP_DESK@jfs.ohio.gov
                                1-800-686-1580, option 3 then 5


Media Inquiries: http://jfs.ohio.gov/ocomm/index.stm