Job & Family Services Statewide Automated Child Welfare Information System
 Ohio SACWIS Logo 10-2019 

Ohio SACWIS Project

Important information regarding implementation of the enhanced Family Case Plan, Case Review, and 
Semi-annual Administrative Review tools in SACWIS with Build 4.03

User aid materials (Presentation Videos, Screen Shots and Knowledge Base Articles) have been made 
available on the SACWIS Knowledge Base and/or can be accessed by clicking the following links:
Completing a Family Case Plan
Completing a Case Review
Completing a Semi-annual Administrative Review

Agencies are strongly encouraged to continue, as they have done in the past, to utilize normal channels to reach
out to 
the SACWIS Project Team for guidance and support regarding the initiative by emailing 

Join the "Build Release" Calls!

   The SACWIS Build 4.04 Call was held on Friday, February 7, 2020 at 10 A.M. 
Recent Build Releases 
   Build 4.03.1 deployed Friday, January 17, 2020 - Click for build release notes

   Build 4.02.1 Hot Fix deployed Tuesday, December 10, 2019 - Click for build release notes

   Build 4.02.0 deployed Tuesday, December 3, 2019.  

   Build 4.00.9 Hot Fix deployed Monday, October 7, 2019 - Click for build release notes

   Build 4.00.7 deployed Friday, September 13, 2019 - Click for build release notes

   Build 4.00.1 deployed Friday, July 5, 2019 - Click for build release notes 

   Build 3.22.3 deployed Tuesday, May 14, 2019 - Click for build release notes


Future SACWIS Builds
  *Please note that the following schedule is tentative and may change as our user community's needs evolve or we
    receive new state or federal mandates/directives. This list will be updated as changes occur.  
Future Build Number/ Tentative Date  Initiative NameInitiative Description
February 20, 2020
  T&M Defects   The initiative incorporates a body of work across all modules 
of the application that the SACWIS Project Team addressed 
over several months.  These are miscellaneous defects that 
are not directly related to any major stand-alone project 
 Medicaid Changes 
for Paramount
Due to the changes in Paramount's coverage area,
Medicaid functionality will be updated to ensure Paramount
is no longer selected for those impacted.  If the child is placed 
or resides in a county Paramount no longer serves, the system 
will not allow agencies to select Paramount as a managed care 
plan.  If the child is enrolled in Paramount and the child moves 
to a new placement where Paramount does not serve, the 
system will prevent the completion of the placement until a 
new managed care plan is selected.  
April, 2020
Recruitment Plans & 
Events Update
Recruitment Event functionality will be updated to include
person search for participants and the system will then create
a pending inquiry record based on this information.   
 SETS InterfaceAutomation of the Child Support process.  After a child has 
been in custody for 60 days the system will notify Child
Support and when payments are issued by SETS for a child in
custody the child's client benefit will be updated.  
AP SearchAP Search process will be enhanced to improve accuracy
and efficiency for verifying an individual 
as a match, while
ensuring CAPTA compliance.  
The process will be
streamlined to improve OFC 
staff workflow when processing
AP Search requests 
to allow recording and processing
of all requests for 
searches within SACWIS.   
 PSA EnhancementsThe Protective Service Alert functionality will be updated to
make them more useful and visible. 
Some of the proposed
changes include improved 
workflow for out-of-state PSA
processing, removing 
the expiration date, displaying PSA
information on 
the Case Overview page when members
associated persons have an active PSA.    
 ICCAAutomation of the Individual Child Care Agreement form in 
SACWIS.  Most information that has already been recorded in 
SACWIS will populate this form, which must be completed any 
time a child enters a new substitute care setting.  
 CIRPImprovements made to the Custody, Initial Removal, and 
Placement functionality in SACWIS.  The changes will create 
a more efficient workflow to eliminate manual work needed to 
complete the day to day requirements.  
 Inquiry Redesign     The inquiry function will be improved to make it simpler to 
find existing inquiries that are pending/in-progress for an 
agency or specific user.  Searching for applicants and children 
of interest will be simplified by the addition of a 'related 
persons' link and new referral sources will be added.  

Last updated 02/14/2020

Contact Us:
SACWIS Project Main Line:  (614) 466-7233

SACWIS Help Desk:   SACWIS_HELP_DESK@jfs.ohio.gov
                                1-800-686-1580, option 3 then 5


Media Inquiries: http://jfs.ohio.gov/ocomm/index.stm