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CCMEP Questions & Answers

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Current topic: CCMEP Questions & Answers OWCMS

Question:

Is completion of the IOP and Comprehensive Assessment in OWCMS screens a requirement?

Answer:

Yes. Entering this data into OWCMS ensures: performance measure information is captured, funding information is communicated to CFIS, and exit notices are issued in a timely manner.
(Updated: 10/01/2017)

CCMEP Questions & Answers OWCMS

Basic Intake COGNOS/Reporting Comprehensive Assessment Individual Opportunity Plan (IOP)

How should enrollment into secondary and post-secondary education be entered in OWCMS for performance purposes? When a planned end date is expiring, do we have to end date it and add a new one, or can we work beyond the planned end date? Where do we document a new job for a current CCMEP participant? Where do we update TANF 6 month eligibility re-determination in OWCMS? Are we able to enter future service dates in OWCMS? Can individuals who have not received a service be exited from OWCMS? Can services be funded for a program participant after exit from CCMEP? Can supportive services be issued during the 12-month follow up period in OWCMS? Can the close reason be changed on a case in OWCMS after closure has already happened? Could an individual’s current part-time job be considered work experience for CCMEP? Do closure reasons exist in OWCMS? Does a case in OWCMS exit based upon the actual end date on the last service or the job placement date? Does OWCMS have a function to assist with monitoring engagement frequency with program participants? For case notes, must the “Source” be documented accurately in OWCMS? How can I track the semi-annual TANF eligibility verification in OWCMS? How can staff or youth service provider gain access to OWCMS? How do Lead Agencies request access to Virtual Private Networks (VPNs) for OWCMS? How do we cancel the only service in OWCMS, for a CCMEP participant who failed to participate in the program? How do you we place a case on hold in OWCMS? How should incentives be entered in OWCMS? How are follow up services entered in OWCMS? How do we get access to a program participant’s post exit and wages screen in OWCMS? How do we obtain TANF eligibility information from CRIS-E without a social security number in OWCMS? How do you enter activity hours in OWCMS for a program participant in Job Corps? How is achievement of a GED entered into OWCMS? How long can a program participant be placed on hold in OWCMS? If a participant enters an in-school youth but then graduates high school during enrollment, is it correct to update in OWCMS the school status at exit to “High School Graduate”? If an individual is employed at the time of enrollment should the employment be captured and tracked on the OMJ Employment Opportunities screen? If the basic skills assessment is not listed on the Literacy/Numeracy screen, where can the results be entered in OWCMS? Is it appropriate to record post exit & wages performance information if a program participant becomes ineligible for TANF funding but is still eligible for WIOA funding? Is it mandatory to upload documents into OWCMS? Is there a corresponding activity for every service? Is it required that the OWCMS case notes feature be used? Is completion of the IOP and Comprehensive Assessment in OWCMS screens a requirement? Is there a field in OWCMS where a case manager indicates that a program participant has not received a diploma or credential? Is there a training on how to enter Case Notes into OWCMS? Is there a way to enter a measureable skill gains if it was not entered into OWCMS prior to exit? Is there a way to un-cancel services that have been canceled by accident? Is there a way to view Labor Exchange (LE) data when signed in under a WIOA office in OWCMS? Must a lead agency scan the CCMEP Comprehensive Assessment and IOP forms into OWCMS? Should case managers complete the “Wage Pathway” screen on the IOP? What is the appropriate way to track money spent on follow up services in OWCMS? What supportive service in OWCMS would cover the purchase of books for a college student? What are acceptable reasons to put a CCMEP participant on hold in OWCMS? What are the steps to receive a transferred case in OWCMS? What are the steps to transfer a case in OWCMS? What is the difference between closing a case and exiting a case in OWCMS? What is the difference between the two services tabs listed in OWCMS? What is the URL to login to OWCMS? What should be entered into OWCMS for PRC in the “Begin Date” field? When should the “Other TANF Eligible” button be checked “Yes” in OWCMS? Where can the exit notice be viewed in OWCMS? Where do we enter job placement and employment information in OWCMS? Where should basic skills assessment results be entered in OWCMS? Where should we capture educational functioning level (EFL) gains in OWCMS? Where do we enter information on an existing High School Diploma or GED in OWCMS?