Job & Family Services Office of Families and Children
In order to best protect confidential and other important data, the ODJFS website will no longer support several outdated web browsers. Effective December 5, Internet Explorer 6 or older, Opera 4 or older and Netscape Navigator will no longer work on ODJFS sites that are https-enabled. Individuals can download the most recent version of Internet Explorer here and the most recent version of Opera here.
Child Protective Services

 

Child Protective Services 

Ohio's public children services agencies (PCSAs) are required to assess and investigate reports of abuse, neglect, or dependency. The PCSA will complete an assessment and, if necessary, work with the family to develop a case plan identifying services necessary to reduce risk to the child and prevent the abuse or neglect from occurring again. In instances where it is found that children cannot remain safe in their own homes, the PCSA will work with the local court system to remove them and find an alternative safe placement - preferably with relatives.  

To make a report, contact the PCSA in the county where the child and his or her parent, guardian or custodian reside or call 1-855-OH-CHILD (1-855-642-4453). 

Central Registry 

Ohio's Central Registry on Child Abuse and Neglect is a confidential database that contains allegations of reports of child abuse and neglect and the parties involved. Parties involved in a child abuse or neglect report may include the alleged perpetrator, alleged child victim, caretaker, and other children and adults living in the household. 

An individual may request Central Registry searches for his or her name. The Privacy Act permits an individual whose name is contained in a personal database maintained by the state to request and receive information about the status of his/her name on that database.   

An out-of-state children services agency(CSA) may request Central Registry searches to assist with an active child protective services case.

  

HOW TO OBTAIN A SEARCH
OF
  

OHIO'S CENTRAL REGISTRY ON
CHILD ABUSE AND NEGLECT 

  

In accordance with the Privacy Act (Ohio Revised Code Chapter 1347), an individual who may be the subject of information maintained within the Central Registry can make a request for that information. Information maintained in the Central Registry is confidential. 

Requests must be made in writing and include the following:  

  • Full name, including maiden name (if applicable), and other names used  
  • Date of birth  
  • Social Security Number  
  • Home address  
  • Original signature*  

*The original signature of the individual requesting a Central Registry search is required to be on file with this office. Search requests must be submitted by mail or other delivery service (e.g., UPS, FedEx). A signature on a faxed or e-mailed document is not considered an original signature. 

Requests must EITHER be notarized OR be accompanied by copies of two forms of appropriate identification. Appropriate identification includes:  

  • Driver license  
  • Social Security card^  
  • Birth certificate  
  • U.S. Visa (travel passport)  

^At least one of the IDs submitted must contain the individual's Social Security Number. If the Social Security Number is not printed on an individual's driver license, a copy of the individual's Social Security card must be submitted. 

Mailed requests must be sent to: 

Central Registry on Child Abuse and Neglect 

Ohio Department of Job and Family Services 

Office of Families and Children 

PO Box 183204 

Columbus Oh 43218-3204 

Delivery service requests (e.g., UPS, FedEx) must be sent to: 

Central Registry on Child Abuse and Neglect 

Ohio Department of Job and Family Services 

Office of Families and Children  

4200 E Fifth Ave, 2nd Floor 

Columbus Oh 43219 

Search results will be sent directly to the subject of the search at his or her home address. Responses cannot be sent to any third party or agency. 

Call 614-752-1298 with any questions or e-mail janice.blue@jfs.ohio.gov or barbara.parker@jfs.ohio.gov. 

FREQUENTLY ASKED QUESTIONS
ABOUT

OHIO'S CENTRAL REGISTRY ON
CHILD ABUSE AND NEGLECT
 

WHAT IS THE CENTRAL REGISTRY ON CHILD ABUSE AND NEGLECT? 

  • Ohio's Central Registry on Child Abuse and Neglect is a confidential database that contains allegations of reports of child abuse and neglect and the parties involved.  
  • Parties involved in a Central Registry report may include the alleged perpetrator, alleged child victim, caretaker, and other children and adults involved in the report.  
  • Information contained in the Central Registry is highly confidential and may be released only under strict guidelines set forth in federal and state rules and law.  

IS THERE A SPECIFIC FORM REQUIRED TO SUBMIT A CENTRAL REGISTRY SEARCH REQUEST? 

No. A form with instructions on how to request a Central Registry search is available to individuals and can be provided upon request. However, use of the form is not required so long as the request includes all required information. 

CAN I FAX / E-MAIL MY REQUEST? 

No. The original signature of the individual requesting a central registry search is required to be on file with this office. Search requests must be submitted by mail or other delivery service (e.g. UPS, Fed Ex). A signature on a faxed or e-mailed document is not considered an original signature. 

CAN I SEND A HEALTH INSURANCE CARD OR OTHER GOVERNMENT-ISSUED DOCUMENT IN LIEU OF MY SOCIAL SECURITY CARD? 

No. A copy of the individual's Social Security card or a notarized statement confirming the individual's Social Security Number are accepted as appropriate identification to confirm an individual's Social Security number.  

I AM CONCERNED ABOUT MAINTAINING CONFIDENTIALITY OF MY PERSONAL INFORMATION AND DO NOT WANT TO SEND MY SOCIAL SECURITY CARD.  

In lieu of submitting two forms of appropriate identification, the request may be notarized over the individual's original signature. The notarized request must contain all required information, i.e., full name, date of birth, Social Security Number and home address. 

HOW LONG WILL IT TAKE TO OBTAIN RESULTS OF MY CENTRAL REGISTRY SEARCHES? 

Central registry search requests are processed in the order received. An individual should allow at least 30 days for completion of searches; a specific time frame cannot be guaranteed. 

I RECEIVED A LETTER ASKING FOR ADDITIONAL REQUIRED INFORMATION BEFORE A SEARCH CAN BE CONDUCTED (e.g., TWO FORMS OF APPROPRIATE ID, SOCIAL SECURITY NUMBER, ORIGINAL SIGNATURE, etc.). CAN I FAX OR E-MAIL THE ADDITIONAL INFORMATION? 

  

     
    • In response to a request for additional information, a copy of the driver license, Social Security card, birth certificate and/or passport can be faxed to the attention of Janice Blue or Barbara Parker at 614-728-6726.  

      

    • Only legible faxed documents can be accepted. If the transmission is illegible, copies of the IDs will need to be mailed to the office.  

      

      

    • Requests requiring the individual's original signature must be mailed to the office.

IS THERE ANY WAY MY CENTRAL REGISTRY SEARCH REQUEST CAN BE EXPEDITED? 

A response letter can be returned more quickly if a pre-paid express delivery envelope is included with the request. A specific time frame cannot be guaranteed. 

CAN I HAND-DELIVER MY CENTRAL REGISTRY SEARCH REQUEST AND HAVE THE SEARCH COMPLETED WHILE I WAIT? 

No. This is a mail process.  

MY ADOPTION AGENCY TOLD ME TO HAVE THE RESULTS OF MY CENTRAL REGISTRY SEARCH SENT DIRECTLY TO THE AGENCY. 

Responses to search requests submitted by an individual are returned directly to the individual at their home address.  

WHO HAS ACCESS TO CENTRAL REGISTRY INFORMATION FOR MY NAME? 

Information contained in the Central Registry is highly confidential and may be released only under strict guidelines set forth in federal and state rules and law. 

    • An individual who is the subject of the search may request and receive information about the status of his or her name on the Central Registry.  

    • A private or out-of state foster care or adoption agency may request and receive Central Registry information about prospective applicants for foster care or adoption as well as all adult residents of the applicants' home. The foster care or adoption agency may also request Central Registry searches for approved foster and adoptive families at the time of their license recertification and home study updates.   

    • An out-of-state children services agency (CSA) may request and receive Central Registry information if the agency is currently investigating a report of child abuse and/or neglect and has reason to believe a party of the report previously resided in Ohio.  

CAN MY EMPLOYER REQUEST AND RECEIVE CENTRAL REGISTRY INFORMATION ABOUT ME? 

No. Central Registry information may be released only to:  (1) the subject of the information, (2) an agency processing foster/adoption applications, or (3) a CSA investigating a report of child abuse and/or neglect. If an employer requires Central Registry search results as a condition of employment, the individual may request the search on their own and provide a copy of the results letter to the employer. 

CAN THE SERVICE ORGANIZATION FOR WHICH I DO VOLUNTEER WORK REQUEST AND RECEIVE CENTRAL REGISTRY INFORMATION FOR MY NAME
(e.g., BOY SCOUTS, GIRL SCOUTS, SUMMER CAMP)?
 

No. If an organization requires a search of the Central Registry for its volunteer workers, the individual may request the search on their own and provide a copy of the results letter to the service organization. 

I RECEIVED A "MATCH" LETTER AS A RESULT OF MY CENTRAL REGISTRY SEARCH REQUEST. HOW CAN I GET THE REPORT REMOVED FROM THE CENTRAL REGISTRY? 

Information contained in the Central Registry is entered by the public children service agency (PCSA) that investigated the report of child abuse and/or neglect (CA/N) and only the originating PCSA has the ability to adjust any information in the report. The
match letter an individual receives includes contact information for the PCSA that investigated the CA/N report. The subject of the search may contact the PCSA for information about their appeal and/or grievance procedures. 

I RECEIVED A "MATCH" LETTER AS A RESULT OF MY CENTRAL REGISTRY SEARCH REQUEST. THE COURT DROPPED THE CASE SO WHY DOES A CENTRAL REGISTRY MATCH REMAIN? 

The Central Registry is a social services database used by PCSA workers in the performance of their duties to children and families in Ohio. The Central Registry is not connected to criminal/civil court activities or court dispositions. 

  

OUT-OF-STATE AGENCIES 

  

RELEASE OF CENTRAL REGISTRY INFORMATION IS LIMITED BY FEDERAL AND STATE LAWS AND RULES: 

   

    • An out-of-state children services agency (CSA) that is investigating a report of child abuse and neglect can request Central Registry information to determine whether an Ohio public children services agency (PCSA) has had any involvement with the family (OAC 5101:2-33-21).  

    • The federal Adam Walsh Child Protection & Safety Act of 2006 (P.L. 109-248) requires Central Registry searches to be on file for all adoptive/foster applicants and all adult residents of the applicants' home from the states where they have resided over the last five years.  

    • The Hague Convention on Inter-country Adoptions requires Central Registry search results to be on file for all states where an individual has resided since age 18 (including summer vacations, college, etc.). 

PROCEDURES FOR OUT-OF-STATE AGENCIES TO REQUEST CENTRAL
REGISTRY SEARCHES:
 

  • The request must be faxed on the agency's letterhead to 614-728-6726 OR mailed to: 

Central Registry on Child Abuse and Neglect 

Ohio Department of Job and Family Services 

Office of Families and Children 

PO Box 183204 

Columbus Oh 43218-3204 

  

  • The request must state the reason Central Registry searches are required. Central registry information can be released for the following purposes:  

         

   

    • Child abuse and neglect investigation is in process (CSAs only). 

    

    • Prospective foster parent applicant.

  

    • Prospective adoptive parent applicant (U.S. and international).

  • Optionally, the request can include the address(es) where the individual resided in Ohio, if known.

 

  • The request must include the full name, date of birth and social security number for each individual requiring a search (NOTE: it is understood that a CSA investigating a report of child abuse and neglect may not have access to all demographic information about the individuals in the report).

  • Search results are returned via fax transmission.

  • Response time is generally within two-three days of receipt.

 

  • Searches may be delayed if the agency needs to be contacted for additional required information.

 

PLEASE NOTE: CENTRAL REGISTRY INFORMATION IS NOT RELEASED TO ANY AGENCY FOR THE PURPOSE OF BACKGROUND CHECKS FOR EMPLOYMENT OR VOLUNTEER WORK.

Call 614-752-1298 with any questions or e-mail barbara.parker@jfs.ohio.gov or janice.blue@jfs.ohio.gov.